|European Journal of Medical Case Reports|
GUIDE FOR AUTHORS
(EJMCR is a not-for-profit journal. We follow ethical publishing practices as recommended by COPE. We don't have any fast-track publication service upon extra payment.)
All manuscripts must fulfill at least one of the following criteria:
- Diagnostic or treatment challenge referring to an important clinical lesson
- Findings that show new the possible pathogenesis of a disease or an adverse effect
- Learning from misdiagnosis or errors
- Unusual presentation of more common disease/injury
- Rare disease or new disease
- Novel diagnostic procedure/technique
- Innovative treatment (new drug/intervention; established drug/procedure in new situation)
- Unusual association of diseases and their symptoms
- Unexpected outcome (positive or negative) including adverse drug reactions
All manuscripts to be considered for publication in European Journal of Medical Case Reports (EJMCR) should be submitted through online submission system but invited submissions may be received by email as well. The EJMCR Editors reserve the right to return manuscripts that are not in accordance with these instructions.
Contacting the Editorial office
The EJMCR Editorial Office can be contacted at the following email address: firstname.lastname@example.org
Cover letter is an important part of the submission process. When writing your letter, please assume that the journal editor knows about many areas of clinical healthcare, but that he may not be an expert in your particular area. Briefly explain what is new/novel in your case report, why your report is important, and how it can help other healthcare practitioners.
Preparing the manuscript
Manuscripts should be prepared by using a word processor software. It should be double-spaced. Insert continuous line numbers and page numbers throughout the text to facilitate reviewing process (For MSWORD, go to LAYOUT tab and select Line Numbers and apply to the whole document). Please number each page accordingly. Manuscripts should be organized as follows: Title page, Abstract and Keywords, Text with the following sections: Background, Case Presentation, Discussion, Figure legends, References.
Authors should upload separate files for the title page and the manuscript (i.e. title page, abstract, text, figure legends and references). This applies to the original version of the manuscript and any revised versions. Due to figure file size constraints, you should submit separate files for figures also. The location of Figures should be indicated in the text. EJMCR CARE checklist must be submitted along with your submission of case reports (see at the bottom of this page).
It is recommended that authors use spell-check function (American English) in all files before submission.
The title should be short, specific and informative. The full name, each author should be followed by his or her (affiliation) department, institution, city with postcode, and country. The fax, telephone number and Email address of the corresponding author should also be provided.
Please write the contribution of each author in writing the manuscript and in managing and treating the patient.
A structured abstract is required (Background, Case presentation, Conclusion) which must not preferably exceed 150 words. Following the abstract, 5-8 keywords should be given for subject indexing.
The main text of the paper can be up to 2000 words (excluding title page, references, tables and figure legends) and should include the following sections:
• Case presentation
• Figure legends
Acknowledgements and details of non-financial support must be included at the end of the text before references. Personal acknowledgements should precede those of institutions or agencies.
Conflicts of interests
Declarations regarding conflicts of interest should be given under this section.
Non-standard abbreviations should be defined at the first occurrence and introduced only where multiple use is made. Authors should not use abbreviations in headings. All abbreviations used should be listed at the end of the manuscript.
Please specify if a written informed consent to publish/present this case was obtained from the patient.
Please mention if the approval is required from your institute or not, if yes, was it obtained.
Any funding received for this study/manuscript should be mentioned in this section.
References and in-text citations
Authors are responsible for checking the accuracy of all in-text citations & references. The recommended number of references for a case report is 10 but up to 15 references are acceptable.
In general, EJMCR follows NLM guidelines for references (no superscript). In-text citations should be numbered in order of appearance in the text [in square brackets] before any punctuation mark, for example: ...as reported by Saito and colleagues . and must be listed in numerical order in the reference list. Write full journal titles where possible. Journal titles and author initials should be properly abbreviated and punctuated if required. If an automatic referencing system has been used in the preparation of the paper, the references may be left embedded in the final text file submitted. For references with 7 or more authors, the first 6 authors should be listed, followed by et al.
Blinder JJ, Goldstein SL, Lee V-V, Baycroft A, Fraser CD, Nelson D, et al. Congenital heart surgery in infants: effects of acute kidney injury on outcomes. The Journal of thoracic and cardiovascular surgery. 2012;143:368-74. https://doi:10.1155/2012/130973
Gadepalli SK, Selewski DT, Drongowski RA, Mychaliska GB. Acute kidney injury in congenital diaphragmatic hernia requiring extracorporeal life support: an insidious problem. Journal of pediatric surgery. 2011;46(4):630-5.
Kaur S, Jain S, Saha A, Chawla D, Parmar V, Basu S, et al. Evaluation of glomerular and tubular renal function in neonates with birth asphyxia. Annals of tropical pediatrics. 2011;31(2):129-34.
Issue number can be skipped if a journal uses constant pagination throughout a volume.
doi should always be used when available.
Figures and Illustrations
Please be aware that the requirements for online submission and for reproduction in the journal are different: (i) for online submission and peer review, please upload your figures either embedded in the word processing file or separately as low-resolution images (.jpg, .tif, .gif or. eps); (ii) for reproduction in the journal, you will be required after acceptance to supply high-resolution .tif files. Minimum resolutions are 300 dpi for color or tone images, and 600 dpi for line drawings. We advise that you create your high-resolution images first as these can be easily converted into low-resolution images for online submission. Figures will not be relettered by the publisher.
The journal reserves the right to reduce the size of illustrative material. Any photomicrographs, electron micrographs or radiographs must be of high quality. Wherever possible, photographs should fit within the print area or within a column width. Photomicrographs should provide details of staining technique and a scale bar. Patients shown in photographs should have their identity concealed and should have given their written consent for publication.
When creating figures, please make sure any embedded text is large enough to read. Many figures contain minuscule characters such as numbers on a chart or graph. If these characters are not easily readable, they will most likely be illegible in the final version.
If English is not your first language, you may wish to use an English language editing service before submission. This may help ensure that the academic content of your paper is fully understood by the journal editors and reviewers. Several specialist language editing companies offer this service and authors are liable for all costs associated.
Permission to Reproduce Figures and Extracts
Permission to reproduce copyright material, for publication, must be cleared and if necessary paid for by the author. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as required by the particular institutions. Please note that obtaining copyright permission could take some time.
Copyright and License
Upon receipt of accepted manuscripts at Sofia Fields Scientific Services (SFSS) authors will be asked to complete an online copyright license to publish form and to pay the fee. Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Sofia Fields Scientific Services (SFSS) may retain your email address for the purpose of communicating with you about the article. You agree to notify Sofia Fields Academic Publishers (SFSS) immediately if your details change. If your article is accepted for publication (SFSS) will contact you using the email address you have used in the registration process. Please note that (SFSS) does not retain copies of rejected articles.
Article Processing Charges
EJMCR levies $149 for a single case report but price waivers may be offered to authors with limited funding. Payments from within the EU are subject to VAT. EU customers must supply their VAT Number to be exempted from VAT charge. UK Customers are not exempted from VAT charge.
By paying $149 as Article Processing Charges, you automatically become a fellow of the journal and you can publish as many case reports as you like at no additional cost during one calendar year, subject to the peer-review recommendation and editorial decision.
Gaily proofs are sent by email. These should be checked immediately and corrections, as well as answers to any queries, should be returned to the publishers as an annotated PDF via email within 5 working days (further details are supplied with the proof). It is the author's responsibility to check proofs thoroughly.
Please note that EJMCR is an online journal and printed copies are not available but author reprints are available upon payment.
Authors are required to name their funding sources, or state if there are none, during the submission process.
All authors of case reports are required to fill in the CARE checklist and attach it with their case reports. It is available in the Download Section. Please note that you are not required to copy the information in the CAREchecklist. You need to write only the line number and the page number where the particular information exists in your case report.